How to create a shipping RFP or RFQ.

December 11, 2018

The freight shipping industry is filled with paperwork, proposals and acronyms, and anyone in the industry should be aware of what all of these terms mean. While it may seem tricky to keep track of, you’ll soon be happy you picked up the lingo.

One of the most common acronyms you’ll hear in the freight shipping industry is RFP – which is short for “request for proposal” - or RFQ, which means “request for quotation.” Let’s dive into what an RFP and RFQ mean and how you can create one for streamlined business.


What is an RFP or RFQ?

RFPs and RFQs are very similar. Both of these kinds of documents are designed to help to align pricing and services with shipping needs. An RFP is a document in which a company asks those interested in their products or services for a business proposal to help layout formal processes. An RFQ is typically used once a company has processes in place, but still need more details around cost.

When it comes to RFPs and RFQs, the more information you can provide, the better the response will be.

Creating an RFP or RFQ isn’t difficult if you understand what you need to include to receive the most accurate proposal or quote. Details on basic information such as what you’re shipping or how much it weighs are important, but going deeper and being specific with information such as fuel surcharges you’re comfortable with or your average lead time will make a greater impact.

Check out this infographic below that outlines how to create a shipping RFP and RFQ.


Creating an RFP RFQ

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Final thoughts.

A shipping RFP and RFQ makes it easier for you to outline what you need and make sure you have all the details of your shipment together. The benefits of working with a professional shipping company like Freightquote by C.H. Robinson include access to large networks of contract carriers, competitive pricing and RFPs built using proprietary logistics technology. At Freightquote, we provide tailored solutions to all of your business shipping needs. Start your RFP and contact us directly for more information.


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