LTL tracking: Terms to understand and benefits to business.
January 13, 2016
You've dotted the i's and crossed the t's with your freight shipment - from arranging proper packaging and accurately filling out all of the necessary paperwork, to declaring the correct NMFC freight classification - now it's on its way and out of your hands. But don't worry, LTL tracking allows you to stay connected from point A to point B.
In this post, we cover what LTL tracking terms you should know, how they play a part in the tracking process and the benefits of tracking for any business.
How to track your LTL shipment.
No matter how much you plan, sometimes things can be derailed in the transportation of goods. With LTL tracking in place, you can easily log onto your computer and adapt to unforeseen delays (like bad weather, accidents, or traffic) and adjust expectations.
While there are many ways to keep tabs on your items, one of the most efficient ways is plugging the bill of lading (BOL) number into your carrier or service provider's website. The BOL is also crucial to the LTL shipment process as a whole. It is required to move freight shipments and serves as a receipt of goods between a freight carrier and shipper.
A number of line items make up the BOL, including:
- Shipper and receiver (consignee) names and complete addresses
- PO or special account numbers
- Specific handling instructions (as needed)
- Shipment dates, shipping units and measurements
- Packaging types (crates, pallets or drums)
- Description of goods
- Declared value of items
However, if the BOL isn't handy, most major carriers and freight service providers have online resources to track items with other assigned numbers:
- Pro number: the carrier assigns this to identify a shipment once it has picked up. This number can be used to trace items during transit and is usually accepted as the standard industry tracking number.
- PO number: this key reference number, usually assigned by the purchaser, ties together all paperwork and communications regarding a specific purchase, including payment.
- Shipment reference number: an identifier that shippers establish. The reference could be a purchase order number, a customer number, a company name, a BOL number or even a phrase that distinguishes the package (i.e. gift for Mom or 5 crates).
- Shipment number: typically assigned with the creation of the freight shipment request.
- Date range of pickup times: calendar window indicating the date freight was picked up.
Other documents to consider.
Keep track of all the paperwork that goes into the shipping process for your records, since they can be valuable resources for future LTL shipments. Also, if there is damaged or lost freight - having these documents readily available makes freight claims much less daunting.
Things to note:
- Quote summary: a breakdown of services.
- Original invoice: details of price associated with the shipment.
- Proof of delivery: enhanced tracking feature that allows you to know what time items arrived at their destination and who signed for them.
- Lumper (loading or unloading) receipt: records truck number, driver name, business name, shipper and receiver locations, fees and required signatures.
- Weight ticket: outlines freight descriptions, priority, ship quantity, purchase order, order number and customer contact.
Being able to track shipments is incredibly helpful, and LTL carriers typically offer tracking capabilities throughout in-transit shipment phases including pick-up, stop-offs and delivery.
While there is a lot of lingo to learn and documents to understand, we hope this post helps you navigate the process of tracking LTL freight while your shipments are in transit. Tracking shipments is made easier with online tracking tools like Freightquote provides that put real-time status updates right at your fingertips.
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